MESSAGE FROM WPA ROAD RUNNING COMMISSION REGARDING VIRTUAL EVENTS
May 22, 2020  

Supplied by wpa2015 Administrator from wpa2015
The WPARR Commission proposes that virtual events be promoted in a similar manner to Fun Runs. To avoid event clashes going forward it is suggested that the dates for virtual events are managed via the WPA Fixtures Standing Committee. If virtual events are organized as a fund-raising initiative, due to the current financial situation WPA finds itself in, we appeal to clubs to consider making a financial contribution to the WPA fund to support athletes currently in financial difficulty. Details around the fund and how it will be managed will be made available to all.

 

Dear Chairpersons,


We trust that this communication finds you and your club membership well during these trying and uncertain times.


With the rapid global spread of CoViD19 leading to the national lockdown, the entire WPA events calendar has been impacted with no clear indication of when things will normalize or what future events
will look like. Our commissions and standing committees will do the necessary planning to ensure we comply with regulations so that we are able to host events responsibly when allowed.

With this, we confirm that WPA events up to end August 2020 cannot continue. We will keep you informed as national regulation changes in the coming weeks.We have recently noted an increase in the organisation of virtual events / challenges and in light of the lockdown, we do not see any reason to discourage these events. Doing so would go against our objectives as an organisation to encourage running and promoting the health and wellness of communities, however, there is a need for us to provide guidance around this. The WPARR Commission proposes that virtual events be promoted in a similar manner to Fun Runs. To avoid event clashes going forward it is suggested that the dates for virtual events are managed via the WPA Fixtures Standing Committee.

Clubs can express their interest in hosting a virtual event in order for us to have a clear indication of the demand / desire to host such events. Clubs with confirmed event dates on the current calendar will have first preference to host their virtual event on that given date. Should they decline, the date will be available for other interested clubs. Events on the WPA virtual event calendar will be promoted via all WPA social media channels. Please address all date enquiries to events@wpathletics.co.za.


Clubs are encouraged to provide value for money to runners participating in the virtual event by means of published results, lucky draws and certificates/medals emailed to them. We would like to discourage
performance prize money due to the variability of routes and the complexity around verifying results. Clubs should ensure that the guidelines for their virtual events are specific, i.e. can people run on treadmills, must the route be flat, etc.

In order to assist clubs with marketing their virtual events, WPA undertakes to publish event flyers and results on the Western Province Athletics FaceBook page and/or send to wpa@yahoogroups.com for distribution to the WPA contact list.


Clubs are obligated to ensure lockdown legislations are not contravened and should make it clear that travelling to running locations, congregation of runners and running in groups will under no circumstances be allowed.Due to the nature of virtual events, no refreshments, security, or medical support will be in place. ASA License Insurance and Public Liability Insurance will therefore not cover members training during this time or taking part in virtual events. Clubs must ensure that adequate waivers are in place to indemnify the club, organisers and associated organisations.


If virtual events are organized as a fund-raising initiative, due to the current financial situation WPA finds itself in, we appeal to clubs to consider making a financial contribution to the WPA fund to support athletes currently in financial difficulty. Details around the fund and how it will be managed will be made available to all.


We wish you all well during this time, keep safe and be responsible.


Yours in Sports
WPA Road Running Commission